Senior Staff Assistant, Interpretive Content | J. Paul Getty Trust

The J. Paul Getty Museum seeks a Senior Staff Assistant in the Interpretive Content Department. Reporting to the Head of Interpretive Content, this team seeks a highly organized, responsible, and flexible individual to provide administrative support. The successful candidate will be proficient with Microsoft Office applications and data systems, have strong administrative, communication (both written and verbal), problem-solving and interpersonal skills, exhibit exceptional attention to detail, and exercise discretion in dealing with information.     Duties require largely independent execution, including scheduling meetings, events, and national and international travel; composing and tracking a wide range of documents; coordinating with outside contractors to provide professional services; achieving proficiency with institutional software systems; and processing payments for outside consultants. Undertakes administrative projects and supports data analysis.  Regularly performs a variety of routine supplies purchasing, accounting, budget tracking and forecasting, expense reporting, data entry, filing, mailing, and other clerical tasks.  Anticipates departmental administrative needs and develops efficiencies to maximize workflow productivity.  Handles complex written and phone inquiries and interacts with all levels of internal personnel, external colleagues, guests. Work will initially be onsite for the first three months to be re-evaluated at that time for up to 2 days per week of telework. Learn more.